How To Capture The Attention Of Your Employees During Meetings
Meetings are essential in any business. Any business will find it significant to hold meetings and discuss the way forward for their business and matters pertaining in the running of their business. It is also a platform where employees get a chance to review their previous performance and set new targets. The employees play a key role in making business meetings successful. The managers want to accomplish the objectives of the meetings where the staff leaves the room with whatever that has been discussed. Many employees struggle to stay attentive during the meeting, and they may lose their concentration few minutes into meetings. Below are techniques that you can apply to ensure your employees remain attentive throughout the meeting.
One of the things that you need to do is to have a good timing when holding the meeting. It is significant to consider the time that you set the meeting. A meeting should be conducted when the staff are not exhausted from the day’s work. It is important to have short breaks in between the meeting instead of prolonged hours of meeting. When the meeting proceeds for long hours the employees tend to lose their concentration and start inviting other thoughts. Giving your employees break gives them chance to clear their thoughts, go through their emails and stretch outside as well as going to the bathroom.
You need to motivate the employees to engage by asking questions during the meeting. This is the best way to engage them and keep them active. Before you change topics, introduce a forum of questions where they can make inquiry. You will also know whether they have been following keenly from the type of questions that they are going to ask. It is a positive method that you can use to make your staff contribute to the meeting. Avoid diverting to discuss other things that are not relevant to your session. It is essential to stay on the topic. Use visual guides to assist you in remaining in the course of the topic., you can make use of switch slides and laser pointers. If a staff ask a question that is out of the topic, you can ask them to bring up such a question at the end of the meeting.
You also need to eliminate distractions. You should request your employees to keep their phones away while in the meeting. Cell phones are a big distractions to people hence the need to control their use. It is significant to upgrade on the way you treat distractions of the employees. Ensure the boardroom is well cleaned and organized as this will ensure that the employees will not be distracted by their surroundings. The decorations should also be minimal.